SOP-3001: Inventory Count (Annual + Cycle)
Date of Issue: January 17, 2025 Revision: N/A Document No.: SOP-3001
To define the standard procedure for conducting Annual Inventory Count and Cycle Counts in Man of All Trade Business Units. The objective is to:
Verify the quantity and condition of all stock items.
Ensure records in Business Central/Navision match physical stock.
Identify discrepancies (variance, shrinkage, spoilage, mis-picks).
Improve stock accuracy, operational efficiency, and customer fulfillment.
Applies to:
All Business Units (dark stores, warehouses, distribution centers).
All staff involved in inventory activities: Managers, Supervisors, OIC, Inventory Head, IT Support, Count Team, and Inventory Staff.
Inventory Head – Oversees count, assigns tasks, approves variances, ensures compliance.
Count Team (Counters) – Execute physical counting, fill count sheets, tag racks.
Check Team (Checkers) – Independently verify counter counts, sign off on accuracy.
Store Supervisor / Manager (OIC) – Supervises staff, ensures procedures followed, investigates variances.
IT Support – Ensure ERP (Navision/BC) is fully updated; freeze stock balance pre-count.
Inventory Staff (Finance/Control) – Reconcile count results with ERP, post adjustments, report accuracy metrics.